Construction & Trades
Construction Company Saves $11,400 Per Year With a Software Licensing Review
$11,400/year saved
Net annual savings after right-sizing M365 licences, eliminating duplicates, and reducing unused seats.
1 invoice
All software subscriptions consolidated onto a single monthly statement, replacing 7 separate vendor bills.
0 orphaned licences
Automated offboarding process ensures accounts are deactivated and licences reclaimed within 24 hours of an employee's departure.
Same productivity
No employee lost access to any tool they were actually using — savings came entirely from waste elimination.
The challenge
The company had accumulated software subscriptions over five years of growth. Every employee was on Microsoft 365 Business Premium at $28/user/month, regardless of role — including labourers who only checked email on their phones. Adobe Creative Cloud was licensed for four seats, but only the marketing coordinator used it regularly. The firm was paying for both Dropbox Business and OneDrive (included in M365) for file sharing. A standalone video conferencing tool ran alongside Microsoft Teams. Invoices arrived on different credit cards with different billing cycles, and nobody had a clear picture of total software spend. When an employee left, their accounts often stayed active for months.
What we did
- Conducted a full software audit, cataloguing every active subscription, its cost, billing cycle, and actual usage across the company.
- Right-sized Microsoft 365 licences: moved 18 field workers to Business Basic ($8/user), kept 10 office staff on Business Standard ($16/user), and retained Business Premium ($28/user) only for the 4 project managers who needed advanced security features.
- Eliminated redundant Dropbox Business subscription — migrated shared folders to OneDrive and SharePoint, which were already included in existing M365 licences.
- Cancelled standalone video conferencing tool — consolidated all meetings onto Microsoft Teams at no additional cost.
- Reduced Adobe Creative Cloud from 4 seats to 1, matching actual usage.
- Migrated all remaining subscriptions to the Pax8 marketplace for consolidated monthly billing through Fundy Tech, with automatic offboarding when staff leave.
“I had no idea we were spending that much on software we weren't even using. The Dropbox thing especially — we were paying for it alongside OneDrive and nobody had questioned it in three years. Fundy Tech found the waste in a single afternoon.”