Seafood Export
Seafood Exporter Builds CFIA and FSMA-Ready IT Foundation Ahead of U.S. Audit
30 minutes
Time to produce a full upstream and downstream lot trace during the simulated drill.
Audit passed
Buyer audit completed with no IT or records-related findings.
2-year retention
Automated retention policies aligned with SFCR requirements, with longer windows for export-bound product.
100% audit trail
Every change to a traceability record is now logged with user, timestamp, and prior value.
The challenge
Traceability records, lot data, and supplier documentation were spread across three office computers, a network share with no audit logging, and a stack of paper binders. A major U.S. buyer signaled an upcoming FSMA Rule 204 readiness audit. The client had two months to demonstrate that records were complete, secure, retained, and retrievable in a structured electronic format.
What we did
- Migrated traceability and supplier documentation to SharePoint with role-based access control and full audit logging.
- Deployed a backup strategy with onsite snapshots every fifteen minutes and immutable cloud copies retained for the full SFCR window.
- Implemented multi-factor authentication and conditional access across the Microsoft 365 tenant.
- Built standardized templates and metadata so lot records could be filtered and exported in a structured format on demand.
- Documented retention policies, access policies, and an audit response runbook.
- Ran a simulated records-request drill with the quality team two weeks before the audit.
“The buyer's auditor told us our records package was the cleanest she'd seen from a processor our size. That's a direct result of the work Fundy Tech did in the eight weeks before the audit.”